Operating 

The author drafts his/her document with Qualios. The signatories and broadcasting groups/services are defined during the drafting of the document.

When the document is validated, each user concerned by the broadcasting of the document is informed (by e-mail and/or with the box of « tasks in progress » in the portal). He/she has to acknowledge receipt of the document with an electronic signature.

When the author has drafted his/her document, this one is submitted for endorsement. Signatories learn the existence of a new document by the intermediary of an e-mail. A link in the e-mail allows them to view the new Qualios document and to either, endorse or refuse it. If refused, a reason for this must be given. Each time there is a refusal to endorse, the cycle is stopped and the author receives notice of the refusal with the reason of this. Therefore, the document can be modified accordingly and be re-submitted to the validation cycle.

If the document has to evolve, the author drafts the n+1 version of the document. The new version so is in phase 1 of the operating mode.

Highlights

• Personalized form structure

• User-definable actors

• Centralized information in real time

• Electronic transfer coche coche Notification of the actors by e-mail

• Simple document management, User-friendliness

• Time saving

• Traceability